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SHARE - Shareholder Association for Research & Education

Service Providers Framework 2020

You are in Strategy and Governance » Policy on ESG beliefs

Policy on ESG beliefs

SG 01. Responsible investment policy

01.1. Describe how your organisation’s philosophy incorporates environmental, social and governance factors, and the link to your business offerings.

SHARE's mission is to mobilize investor leadership for a sustainable, inclusive and productive economy. ESG is embedded across all of our activities including our service offerings.

01.2. Indicate whether you have policies that formalise the incorporation of your ESG beliefs in your business offerings.

01.3. Indicate the components/types of your internal policy and provide the URL and/or an attachment of the document/s if they are publicly available.

Policy components/types

Public availability

Public availability

          SHARE's mission is to mobilize investor leadership for a sustainable, inclusive and productive economy.
        

Public availability

01.4. Indicate how these are put into practice internally across the organisation.

01.5. Additional information [OPTIONAL]


SG 02. Norms used to develop policies

02.1. Indicate what frameworks and guidelines you have used to develop your organisation’s policies. Tick all that apply.

          UN Declaration on the Rights of Indigenous Peoples
        
          International Labour Organization Standards
        

02.2. Additional information. [OPTIONAL]


SG 03. Policy offerings to clients

03.1. Indicate whether you offer standard, off the shelf, policies to clients as part of your product offerings, and/or whether you create tailored versions for individual clients.

Off the shelf
Tailored
Asset class-specific RI guidelines
Sector-specific RI guidelines
Screening/exclusions policy
Engagement policy
(Proxy) voting policy
RI guidelines set out within the Investment Policy Statement (IPS)
RI guidelines set out in a freestanding RI policy
Multi-year RI implementation project plan
Conflict of interest management policy
Stockbroker allocation policy
Securities lending policy
Other, please specify (1)
Other, please specify (2)
Other, please specify (3)
None of the above

03.2. Provide a brief description of the key elements, any variations, or exceptions applying to these policies.

We work with clients to help them develop strong responsible investment policies and guidelines that support their governance roles, fiduciary obligations and stakeholder expectations. A copy of our model proxy voting guidelines can be found here: https://share.ca/wp-content/uploads/2018/12/2018_Proxy_Voting_Guidelines_EN_FINAL.pdf

03.3. Additional information. [OPTIONAL]


SG 04. ESG/RI in business offerings

04.1. Briefly describe how you include ESG/RI factors as part of your business offerings.

Business area

Active Ownership Services

How you include ESG/RI factors

SHARE’s clients are committed to being responsible investors and have a shared belief in the value and importance of active ownership for improving corporate environmental, social and governance (ESG) practices. SHARE’s shareholder engagement service facilitates constructive shareholder dialogues with companies on the most pressing ESG issues. More information: http://share.ca/services/shareholder-engagement/. SHARE offers a full proxy voting service to enable our clients to exercise their voting rights and influence how companies manage issues and form policy. SHARE analysts evaluate management and shareholder proposals based on extensive guidelines addressing environmental, social and corporate governance (ESG) standards and make voting decisions in the best long-term interests of our clients. More info: http://share.ca/services/proxy-voting/. 

Other, specify (3)

          Leadership
        

How you include ESG/RI factors

SHARE supports individual trustees and trustee boards across different asset owner groups with education and network buildling specifically related to responsible investment. 

04.2. Indicate the roles in your organisation, and indicate for each whether they have oversight and/or implementation responsibilities for ESG/RI within the organisation.

Roles present in your organisation
Oversight/accountability for ESG/RI
Implementation of ESG/RI
Board
Directors
Chief Executive Officer (CEO), Chief Financial Officer (CFO)
Chief Operating Officer (COO), Chief Information Officer (CIO)
Other chief-level staff

Please specify

          Design and implement engagement strategy
Design and implement responsible investment leadership strategy
        
Other heads of department

Please specify

          Company ESG research, client relations, vote execution, ESG guideline development.
        
Dedicated ESG/RI staff
Other role, specify (1)
Other role, specify (2)
Other role, specify (3)
None of the above

04.3. Indicate how you ensure ESG/RI expertise for the roles where there are RI oversight/accountability or implementation responsibilities.

04.4. Indicate whether your organisation has any ESG/RI linked incentives for its employees.

04.6. Describe how you ensure that your employees incorporate ESG/RI into services through other mechanisms than ESG/RI linked incentives.

We are a non-profit organization and do not provide financial incentives related to ESG or RI linked activities. All of SHARE's activities are ESG and RI linked and our staff are driven by the mission of our organization.

04.7. Additional information [OPTIONAL]

We are a non-profit organization with unionized staff. SHARE is also a certified living wage employer.


SG 05. Outsourcing of services (Private)


SG 06. Providing training/education

06.1. Indicate whether you provide training/educational services on ESG/RI. Tick all that apply.

06.2. Describe the main components of your training/educational services on ESG/RI and any variations depending on the group you provide training/education to.

We provide training to foundations, universities, pension funds, religious investors and Indigenous trusts. The content includes recent trends in RI/ESG, impact and responsible investment approaches, responsible investment governance, fiduciary duty, beliefs and values, RI across asset classes, capital stewardship and proxy voting, and total portfolio approaches. We also lead an educational initiative together with the National Aboriginal Trust Officers Association on reconciliation, Indigenous rights and responsible investment.

06.3. Describe whether these training/educational services include any commercial elements.

          no commercial elements
        

06.4. Additional information. [OPTIONAL]


SG 07. Applying, advancing and promoting the PRI principles

07.1. Describe how your organisation applies, advances and promotes the PRI Principles.

SHARE has supported the PRI in the following ways:

  • Co-hosting events with the PRI in Canada;
  • We include information on the PRI to Canadian institutional investors in our education activities;
  • We participate on behalf of our clients in collaborative engagements organized by the PRI;
  • We provide feedback on various initiatives of the PRI including its policy advocacy efforts;
  • We support our clients that are PRI signatories to complete their annual transparency reports.

07.2. Highlight whether there are any ways that your organisation would like to engage further with the PRI. [OPTIONAL]

Trustee education


SG 08. Actions taken to promote responsible investment

08.1. Indicate which of the following actions your organisation has taken to promote responsible investments during the reporting year, independently of collaborative initiatives.

08.2. Additional information. [OPTIONAL]


SG 09. Long term trends

09.1. Indicate which of the following long-term trends are addressed in your product outputs.

09.2. Explain how this long-term trend affects your product outputs.

We address climate change in our engagement with companies, submissions to policymakers and regulators, in advising our clients on proxy voting and in our educational and leadership programs.

09.2. Explain how this long-term trend affects your product outputs.

We address resource scarcity and specifically water issues in our engagement program.

          Income inequality
        

09.2. Explain how this long-term trend affects your product outputs.

We address key factors of income inequality in our engagement program and work with asset owners.Our active ownership activities touch on the three action pillars of the report: 1) employee and labour relations; 2) corporate taxation; 3) CEO compensation.


SG 10. Interaction with asset owners (Not Applicable)


SG 11. Aligning approach with investor goals

11.1. Describe how you typically align your organisation’s philosophy and approach to ESG/RI with your investor clients’ goals.

SHARE is a Canadian leader in responsible investment services, research and education. We have ongoing consultation and interaction with institutional investors in Canada and our clients to ensure that our work aligns with the goals of our clients and with our mission of building a sustainable, productive and inclusive economy.

11.2. Additional information. [OPTIONAL]

The Shareholder Association for Research and Education (SHARE) was created to serve the needs of fiduciaries, people who carry a very clear financial duty. But it also has in its DNA the belief that responsible investment cannot succeed when bounded by a short-term, narrowly defined financial perspective.

SHARE believes that we must marry the utilization of environmental, social and governance tools that address investment risk and reward with a broader view of the societal and environmental obligations that sustain a high functioning economy from which we can draw investment returns. This is the exciting work of SHARE. 


SG 12. ESG recommendations not aligned with investor goals

12.1. Describe what steps you take, if any, when your ESG recommendations are not in line with your investor clients’ goals.

Steps taken would depend on the specific circumstances of the situation. 

12.2. Additional information. [OPTIONAL]


SG 13. Seeking feedback from clients

13.1. Indicate whether you seek feedback from clients on your RI/ESG services and product offerings

13.2. Describe how you use this feedback in your RI/ESG services and product offerings.

We use this feedback to ensure our services reflect the needs and expectations of our clients and to adapt our services where possible to meet our clients unique needs. One example is the development of our annual engagement plan, which is prepared in consultation with all of SHARE's clients.


SG 14. Managing conflicts of interest

14.1. Indicate whether your organisation has a policy for managing potential conflicts of interest.

14.2. Describe how you manage potential conflicts of interest.

We manage potential conflicts of interest through a board level policy as well as a conflict of interest clause in all letters of employment with SHARE staff.

14.3. Describe how you ensure that company employees do not derive any personal gain from the use of information collected during your work process.

Through a conflict of interest clause in all letters of employment with SHARE staff.

14.4. Additional information. [OPTIONAL]


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