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SHARE - Shareholder Association for Research & Education

Service Providers Framework 2020

You are in Active Ownership Services » Voting

Voting

AOS 11. ESG in voting recommendations

11.1. Describe how ESG factors are taken into consideration in voting recommendations.

          We have extensive voting guidelines addressing ESG issues and these are considered in our vote recommendations to help institutional investors use their voting rights in a more responsible and coherent manner.
        

11.2. Additional information [OPTIONAL]

          You can find our proxy voting guidelines here: https://share.ca/wp-content/uploads/2020/02/Proxy-Voting-Guidelines-2020-ENG.pdf
        

AOS 12. Raising concerns with companies ahead of voting (Private)


AOS 13. Voting against management

13.1. Indicate the proportion of votes where you have communicated the rationale to companies when you, on behalf of your clients, abstain or vote against management proposals.

13.3. Additional information [OPTIONAL]

          We may engage with the company through our engagement service on the issue that was raised on the proxy ballot.
        

AOS 14. Monitoring voting outcomes

14.1. Describe how you monitor voting outcomes.

          We monitor voting outcomes for resolutions that may be of particular interest to our clients through publicly available sources and we track the results of shareholder proposals filed with Canadian companies for our publicly available shareholder proposal database (https://share.ca/services/shareholder-proposal-search/).
        

14.2. Describe how you typically decide what recommendations for next steps to give to clients.

14.3. Additional information [OPTIONAL]


AOS 15. Mechanisms for clients to review voting recommendations

15.1. Indicate whether you have formal mechanisms in place for clients to review your voting recommendations.

15.2. Describe the formal mechanisms you have in place if clients wish to review your voting recommendation and/or give voting instructions different from your recommendations.

All of our proxy voting clients can access our portal where they can see upcoming votes on the companies they hold. Our proxy voting clients are also free to ask us about how we are voting on any particular meeting or issue, and to direct us on how to vote their ballots if they wish.

15.3. Additional information [OPTIONAL]

Proxy voting clients have the opportunity to review SHARE's proxy voting guidelines on an ongoing basis and can gain access to our voting platform to review votes and analysis.


AOS 16. Involvement in projects to improve voting trail and obtaining confirmation

16.1. Describe your involvement in any project to improve the voting trail and/or to obtain vote confirmation for your clients.

16.2. Additional information [OPTIONAL]

We are participating in regular meetings with a coalition of US institutions to improve SEC policies and practices surrounding shareholder proposals, proxy voting, and proxy plumbing.

 


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