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SHARE - Shareholder Association for Research & Education

Service Providers Framework 2018

You are in Strategy and Governance » Responsible investment policy

Responsible investment policy

SG 01. Responsible investment policy

01.1. Describe how your organisation’s philosophy incorporates environmental, social and governance factors, and the link to your business offerings.

SHARE's aim is to build a sustainable economy through the promotion of responsible investment by Canadian institutional investors. ESG is embedded across all of our activities including our service offerings.

01.2. Indicate whether you have internal policies that formalise the incorporation of your beliefs in your business offerings.

01.3. Indicate the components/types of your internal policy

Policy components/types
          SHARE's mission is to build a sustainable economy through the promotion of responsible investment.

01.4. Indicate how these are put into practice internally across the organisation.

          Our mission is put into practice in everything that we do and our team's performance is measured based on our success against this mission.

01.5. Additional information [OPTIONAL]

SG 02. Publically available policies

02.1. Indicate which of your policy documents or statements (if any) are publicly available. Provide the URL and an attachment of the document.

Policy or document name
          Our annual report outlines our approach to building responsible investment leadership and improved corporate ESG practices through active ownership.

Attachment (optional)

02.2. Additional information. [OPTIONAL]

SG 03. Norms used to develop policies

03.1. Indicate what standards you have used to develop your organisation’s policies. Tick all that apply.

03.2. Additional information. [OPTIONAL]

SG 04. Policy offerings to clients

04.1. Indicate whether you offer standard, off the shelf, policies to clients as part of your product offerings, and/or whether you create tailored versions for individual clients.

Off the shelf Tailored
Asset class-specific RI guidelines
Sector-specific RI guidelines
Screening/exclusions policy
Engagement policy
(Proxy) voting policy
RI guidelines set out within the Investment Policy Statement (IPS)
RI guidelines set out in a freestanding RI policy
Multi-year RI implementation project plan
Conflict of interest management policy
Stockbroker allocation policy
Securities lending policy
Other, please specify (1)
Other, please specify (2)
Other, please specify (3)
None of the above

04.2. Briefly describe how you incorporate ESG factors and RI-consideration when advising clients on policies.

We work with clients to help them develop strong responsible investment policies and guidelines that support their governance roles, fiduciary obligations and stakeholder expectations. A copy of our model proxy voting guidlines can be found here:

04.3. Additional information. [OPTIONAL]

SG 05. ESG/RI in business offerings

05.1. Briefly describe how you include ESG/RI factors as part of your business offerings.

Business area

Active Ownership Services

How you include ESG/RI factors

SHARE’s clients are committed to being responsible investors and have a shared belief in the value and importance of active ownership for improving corporate environmental, social and governance (ESG) practices. SHARE’s shareholder engagement service facilitates constructive shareholder dialogues with companies on the most pressing ESG issues. More information: SHARE offers a full proxy voting service to enable our clients to exercise their voting rights and influence how companies manage issues and form policy. SHARE analysts evaluate management and shareholder proposals based on extensive guidelines addressing environmental, social and corporate governance (ESG) standards and make voting decisions in the best long-term interests of our clients. More info: 

Advisory and Consultancy

How you include ESG/RI factors

SHARE works with institutional investors to develop a clear vision, framework and strategy for implementing responsible investment. SHARE helps investors develop responsible investment beliefs and incorporate these into existing investment policies and practices.

05.2. Indicate the roles in your organisation, and indicate for each whether they have oversight and/or implementation responsibilities for ESG/RI.

Roles present in your organisation Oversight/accountability for RI Implementation of RI
Chief Executive Officer (CEO), Chief Financial Officer (CFO)
Other chief-level staff

Please specify


Please specify

Other heads of department

Please specify


Please specify

Dedicated ESG/RI staff
Other role, specify (1)

Please specify


Please specify

Other role, specify (2)

Please specify


Please specify

Other role, specify (3)

Please specify


Please specify

Other role, specify (4)

Please specify


Please specify

None of the above

05.3. Indicate how you ensure ESG/RI expertise for the roles where there are RI oversight/accountability or implementation responsibilities.

05.4. Indicate whether your organisation has any ESG/RI linked incentives for its employees.

05.6. Additional information [OPTIONAL]

We are a non-profit organization

SG 06. Outsourcing of services (Private)

SG 07. Providing training/education

07.1. Indicate whether you provide training/educational services on ESG/RI. Tick all that apply.

07.2. Describe the main components of your training/educational services on ESG/RI and any variations depending on the group you provide training/education to.

We provide Canada's only responsible investment specific training for pension trustees and others who play governing roles within asset owner organizations such as foundations, religious investors and university endowments.  We look at responsible investment governance and oversight specifically. 

07.3. Describe whether these training/educational services include any commercial elements.

          no commercial elements

07.4. Additional information. [OPTIONAL]

SG 08. Applying, advancing and promoting the PRI principles

08.1. Describe how your organisation applies, advances and promotes the PRI Principles.

SHARE has supported the PRI in the following ways:

  • Co-hosting events with the PRI in Canada;
  • We include information on the PRI to Canadian institutional investors in our education activities;
  • We participate on behalf of our clients in collaborative engagements organized by the PRI;
  • We provide feedback on various initiatives of the PRI including its policy advocacy efforts;
  • We support our clients that are PRI signatories to complete their annual transparency reports.

08.2. Highlight whether there are any ways that your organisation would like to engage further with the PRI. [OPTIONAL]

Trustee education

SG 09. Actions taken to promote responsible investment

9.1. Indicate which of the following actions your organisation has taken to promote responsible investments during the reporting year, independently of collaborative initiatives.

9.2. Additional information. [OPTIONAL]

SG 10. Long term trends

10.1. Indicate which of the following long-term trends are addressed in your product outputs.

10.2. Explain how this long-term trend affects your product outputs.

We address climate change in our engagement with companies, in advising our clients on proxy voting and in our consulting to individual investors.

10.2. Explain how this long-term trend affects your product outputs.

We address resource scarcity and specifically water issues in our engagement program.

          Income inequality

10.2. Explain how this long-term trend affects your product outputs.

We address key factors of income inequality in our engagement program and work with asset owners.

10.4. Additional information. [OPTIONAL]

SG 11. Interaction with asset owners

11.1. Indicate whether you interact with asset owner clients.

11.2. Indicate the typical frequency and type of interactions with your asset owner clients.

Type of interaction






11.3. Additional information. [OPTIONAL]

SG 12. Aligning approach with investor goals

12.1. Describe how you align your organisation’s philosophy on and approach to ESG/RI with investor goals.

SHARE is a Canadian leader in responsible investment services, research and education. We have ongoing consultation and interaction with institutional investors in Canada and our clients to ensure that our work aligns with the goals of our clients AND with our mission of building a sustainable, productive and inclusive economy.

12.2. Additional information. [OPTIONAL]

The Shareholder Association for Research and Education (SHARE) was created to serve the needs of fiduciaries, people who carry a very clear financial duty. But it also has in its DNA the belief that responsible investment cannot succeed when bounded by a short-term, narrowly defined financial perspective.

SHARE believes that we must marry the utilization of environmental, social and governance tools that address investment risk and reward with a broader view of the societal and environmental obligations that sustain a high functioning economy from which we can draw investment returns. This is the exciting work of SHARE. 

SG 13. ESG recommendations not aligned with investor goals

13.1. Describe what steps you take, if any, when your ESG recommendations are not in line with investor goals.

Steps taken would depend on the specific circumstances of the situation.

13.2. Additional information. [OPTIONAL]

SG 14. Seeking feedback from clients

14.1. Indicate whether you seek feedback from clients on your RI/ESG services and product offerings

14.2. Describe how you use this feedback in your RI/ESG services and product offerings.

We use this feedback to ensure our services reflect the needs and expectations of our clients and to adapt our services where possible to meet our clients unique needs.

14.4. Additional information. [OPTIONAL]

SG 15. Managing conflicts of interest

15.1. Indicate whether your organisation has a policy for managing potential conflicts of interest.

15.2. Describe how you manage potential conflicts of interest.

We manage potential conflicts of interest through a board level policy as well as a conflict of interest clause in all letters of employment with SHARE staff.

15.3. Describe how you ensure that company employees do not derive any personal gain from the use of information collected during your work process.

Through a conflict of interest clause in all letters of employment with SHARE staff.

15.4. Additional information. [OPTIONAL]