We have developed an in-house centralized knowledge management system (KMS) database in which we track our engagement with companies as well as other relevant research, financial and ESG information. Both the investment teams and the GRIG team have access to this database which ensures sharing of information. We also screen portfolios with respect to the UN Global Compact.
For each engagement we document the company's name, the engagement issues, our objectives, and whether they have been met or if progress has been made. We also document the engagement intensity-level, whether we are working collaboratively with other investors, the steps taken in terms of dialogues, meetings and written exchanges, and the steps to be taken in future. The KMS is a very successful engagement monitoring tool that is used on a daily basis by GRIG and investment teams.
Engagements with companies on the basis of UN Global Compact violations which could lead to exclusion require sign-off from a board-level committee. Progress of these engagement trajectories is evaluated regularly by this committee.