We have publicly disclosed our voting and engagement data (including the number of engagements) for over a decade and integrity of these numbers is vital. Our compliance department conduct reviews on proxy voting and stewardship and this includes reviewing meetings and engagements. The compliance team runs a risk assessment of all business areas including activities concerning proxy voting and stewardship on a quarterly basis and the outcome of this exercise will dictate the frequency to which Governance & Sustainability (and other teams) are reviewed. Therefore, compliance reviews can occur any time between 6 – 18 mths (depending on the individual risk assessment).
Proxy Voting and stewardship is also reviewed annually as part of our company’s external audit. Once again, this will cover sample testing and verification around voting and engagement details. Crucially, the external auditor seeks evidence on the number of engagements that are disclosed in our public reports including Jupiter Fund Management plc’s annual report.