Public HTML RI reports - PRI reporting framework 2020

Type of engagement	Reason for interaction
Individual / Internal staff engagements	To influence corporate practice (or identify the need to influence it) on ESG issues To encourage improved/increased ESG disclosure To gain an understanding of ESG strategy and/or management We do not engage via internal staff
Collaborative engagements	To influence corporate practice (or identify the need to influence it) on ESG issues To encourage improved/increased ESG disclosure To gain an understanding of ESG strategy and/or management We do not engage via collaborative engagements
Service provider engagements	To influence corporate practice (or identify the need to influence it) on ESG issues To encourage improved/increased ESG disclosure To gain an understanding of ESG strategy and/or management We do not engage via service providers

02.2. Indicate whether your organisation plays a role in the engagement process that your service provider conducts.

Yes

02.3. Indicate the role(s) you play in engagements that your service provider conducts on your behalf.

We discuss the topic of the engagement (or ESG issue(s)) of engagement

We discuss the rationale for the engagement

We discuss the objectives of the engagement

We select the companies to be engaged with

We discuss the frequency/intensity of interactions with companies

We discuss the next steps for engagement activity

We participate directly in certain engagements with our service provider

Other; specify

We play no role in engagements that our service provider conducts.

02.4. Additional information. [Optional]

We take the help of an external consultant who on our assignment identifies the companies and sets goals for the dialogues. The consultant is also responsible for booking meetings with the companies and regularly reporting back to Öhman.Responsible for the dialogues at Öhman is the head of responsible investments. The dialogues are conducted together with the fund managers. The projects run for three years. Every year, the committee reviews the dialogues and focus areas for responsible investments. When we reach our goals, the committee can decide to close the dialogue and / or the focus area.

LEA 03. Process for identifying and prioritising engagement activities

New selection options have been added to this indicator. Please review your prefilled responses carefully.

03.1. Indicate whether your organisation has a formal process for identifying and prioritising engagements.

Yes

Indicate the criteria used to identify and prioritise engagements for each type of engagement.

Type of engagement	Criteria used to identify/prioritise engagements
Individual / Internal staff engagements	Individual / Internal staff engagements Geography/market of the companies Materiality of the ESG factors Exposure (size of holdings) Responses to ESG impacts that have already occurred Responses to divestment pressure Consultation with clients/beneficiaries Consultation with other stakeholders (e.g. NGOs, trade unions, etc.) Follow-up from a voting decision Client request Breaches of international norms Other; (specify) We do not outline engagement criteria for our individual engagements
Collaborative engagements	Collaborative engagements Potential to enhance knowledge of ESG issues through other investors Ability to have greater impact on ESG issues Ability to add value to the collaboration Geography/market of the companies targeted by the collaboration Materiality of the ESG factors addressed by the collaboration Exposure (size of holdings) to companies targeted by the collaboration Responses to ESG impacts addressed by the collaboration that have already occurred Responses to divestment pressure Follow-up from a voting decision Alleviate the resource burden of engagement Consultation with clients/beneficiaries Consultation with other stakeholders (e.g. NGOs, trade unions, etc.) Other; (specify) We do not outline engagement criteria for our collaborative engagement providers
Service-provider engagements	Service-provider engagements Geography/market of the companies Materiality of the ESG factors Exposure (size of holdings) Responses to ESG impacts that have already occurred Responses to divestment pressure Consultation with clients/beneficiaries Consultation with other stakeholders (e.g. NGOs, trade unions, etc.) Follow-up from a voting decision Client request Breaches of international norms Other; (specify) We do not outline engagement criteria for our service providers

03.3. Additional information. [Optional]

LEA 04. Objectives for engagement activities

New selection options have been added to this indicator. Please review your prefilled responses carefully.

Indicate whether you define specific objectives for your organisation’s engagement activities.

Individual / Internal staff engagements

All engagement activities

Majority of engagement activities

Minority of engagement activities

We do not define specific objectives for engagement activities carried out by internal staff

Collaborative engagements

All engagement activities

Majority of engagement activities

Minority of engagement activities

We do not define specific objectives for engagement activities carried out through collaboration

Service-provider engagements

All engagement activities

Majority of engagement activities

Minority of engagement activities

We do not define specific objectives for engagement activities carried out by our service providers

04.2. Additional information. [Optional]

LEA 05. Process for identifying and prioritising collaborative engagement

Indicate whether you monitor and/or review engagement outcomes.

Individual / Internal staff engagements

Yes, in all cases

Yes, in a majority of cases

Yes, in a minority of cases

We do not monitor, or review engagement outcomes when the engagement is carried out by our internal staff.

Collaborative engagements

Yes, in all cases

Yes, in a majority of cases

Yes, in a minority of cases

We do not monitor, or review engagement outcomes when the engagement is carried out through collaboration.

Service-provider engagements

Yes, in all cases

Yes, in a majority of cases

Yes, in a minority of cases

We do not monitor, or review engagement outcomes when the engagement is carried out by our service providers.

Indicate whether you do any of the following to monitor and/or review the progress of engagement activities.

Individual / Internal staff engagements

Define timelines/milestones for your objectives

Track and/or monitor progress against defined objectives and/or KPIs

Track and/or monitor the progress of action taken when original objectives are not met

Revisit and, if necessary, revise objectives on a continuous basis

Other; specify

Collaborative engagements

Define timelines/milestones for your objectives

Track and/or monitor progress against defined objectives and/or KPIs

Track and/or monitor the progress of action taken when original objectives are not met

Revisit and, if necessary, revise objectives on a continuous basis

Other; specify

Service-provider engagements

Define timelines/milestones for your objectives

Track and/or monitor progress against defined objectives and/or KPIs

Track and/or monitor the progress of action taken when original objectives are not met

Revisit and, if necessary, revise objectives on a continuous basis

Other; specify

05.3. Additional information. [Optional]

LEA 06. Role in engagement process

06.1. Indicate whether your organisation has an escalation strategy when engagements are unsuccessful.

Yes

06.2. Indicate the escalation strategies used at your organisation following unsuccessful engagements.

Collaborating with other investors

Issuing a public statement

Filing/submitting a shareholder resolution

Voting against the re-election of the relevant directors

Voting against the board of directors or the annual financial report

Submitting nominations for election to the board

Seeking legal remedy / litigation

Reducing exposure (size of holdings)

Divestment

Other; specify

06.3. Additional information. [Optional]

LEA 07. Share insights from engagements with internal/external managers

07.1. Indicate whether insights gained from your organisation`s engagements are shared with investment decision-makers.

Type of engagement	Insights shared
Individual / Internal staff engagements	Yes, systematically Yes, occasionally No
Collaborative engagements	Yes, systematically Yes, occasionally No
Service-provider engagements	Yes, systematically Yes, occasionally No

07.2. Indicate the practices used to ensure that information and insights gained through engagements are shared with investment decision-makers.

Involving investment decision-makers when developing an engagement programme

Holding investment team meetings and/or presentations

Using IT platforms/systems that enable data sharing

Internal process that requires portfolio managers to re-balance holdings based on interaction and outcome levels

Other; specify

None

07.3. Indicate whether insights gained from your organisation’s engagements are shared with your clients/beneficiaries.

Type of engagement	Insights shared
Individual/Internal staff engagements	Yes, systematically Yes, occasionally No
Collaborative engagements	Yes, systematically Yes, occasionally No
Service-provider engagements	Yes, systematically Yes, occasionally No

07.4. Additional information. [Optional]

Öhman publish an annual report about our active ownership

LEA 08. Tracking number of engagements

08.1. Indicate whether you track the number of your engagement activities.

Type of engagement	Tracking engagements
Individual/Internal staff engagements	Yes, we track the number of our engagements in full Yes, we partially track the number of our engagements We do not track
Collaborative engagements	Yes, we track the number of collaborative engagements in full Yes, we partially track the number of our collaborative engagements We do not track
Service-provider engagements	Yes, we track the number of service-provider engagements in full Yes, we partially track the number of our service-provider engagements We do not track

08.2. Additional information. [Optional]

We log all our engagement dialogues in an internal database. In the database we formalise the objective with each dialogue and we decide KPIs. The database is shared with the fund managers. The esg-team is responsible for recording and monitoring the dialouges and update the database.

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