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Ellerston Capital Limited

PRI reporting framework 2020

You are in Direct - Listed Equity Active Ownership » (Proxy) voting and shareholder resolutions

(委任状による)議決権行使および株主決議

LEA 12. Typical approach to (proxy) voting decisions

12.1. (委任状による)議決権行使を通常どのように決定しているかを明示して下さい。

アプローチ

以下に基づいて行う

12.2. 合意された議決権ポリシーがどのように遵守されているかを概観し、ポリシーの例外が適用された場合(該当する場合)のアプローチの詳細を示してください。

it is our duty on behalf of our clients to vote their proxy, or advise on the exercising of proxy votes, when the investments in their portfolios are entitled to do so. Ellerston’s policy is to always vote in the best interests of the client’s investments in the portfolios that we manage on their behalf. All voting decisions and rationales, where required, are tracked by our back office to ensure that we have voted on all resolutions. If we have erroneously failed to vote, we are required to report, investigate and follow up in accordance with the Ellerston Capital Breaches and Incidents Policy.

The Ellerston Proxy Voting Policy is publically available at the following link:

https://ellerstoncapital.com/wp-content/uploads/2020/03/ECL-RI-Policy-2020.pdf

This policy sets out our approach to proxy voting in the context of corporate governance principles, the investment management process and client service responsibilities, the key aspects beign as follows:

.Responsibility

The Chief Investment Officer (CIO) is responsible for the implementation of this Policy.

The Head of ESG will oversee voting, the documentation of voting decisions and the annual publication of the proxy voting records for the prior financial year.

This policy is reviewed as part of the annual review of the Ellerston Responsible Investment Policy.

Voting Guidelines

As a Responsible Investor, we believe that Environmental, Social and Governance (ESG) issues can impact the value of entities in which we invest. We are committed to incorporate ESG standards into our voting criteria to act in the long-term interests of our clients taking into account, but not limited to, the guidelines below:

  • Act in the long-term interests of shareholders.
  • Protect shareholders’ rights.
  • Ensure independent, diverse and efficient governance structures (Boards of Directors, Advisory Boards etc.).
  • Align incentive structures with long-term interests of stakeholders.
  • Disclose accurate, adequate, and timely information.
  • Ensure good environmental and social performance.

Voting decisions (or recommendations) reflect the following opinion:

For: The proposed resolution reflects good practice and is in the shareholders’ long-term interest

Abstain: The proposed resolution raises issues of concern for shareholders or lacks sufficient information

Against: The proposed resolution is not acceptable and is not in the shareholders’ long-term interest

In the event that we vote on a resolution in opposition to the management recommendation, we will attempt to engage with the Company ahead of the shareholder meeting in order to communicate our voting intention and explain our rational for opposing the management recommendation.

Proxy Voting Process

Ellerston receives notices of shareholder meetings from its portfolio companies through its custodians or the companies themselves. Our analysts and portfolio managers will form a view on the items to be voted upon with the voting decisions being made on a case-by-case basis based on the guidelines above.

Where Ellerston has discretion under its agreement with the client, as a general rule, Ellerston will not seek direction from the client prior to it exercising a vote or initiating relevant company engagement to address individual issues. However, Ellerston may from time-to-time consult with clients on particular issues. Clients may require our proxy voting to follow the recommendations of third party Proxy Advisors, or may direct Ellerston to vote on specific issues, and we will implement that direction to the extent we are able to do so.

It may be the case that we attend shareholder meetings and vote our clients proxies in person.

Disclosure and Transparency

Consistent with our commitment and responsibilities related to PRI and, where relevant, product certification bodies such as the Responsible Investment Association of Australasia (RIAA), our policy is to provide full transparency on our proxy voting on an annual basis.

No later than three months after the close of each financial year, Ellerston will publish on its website a summary of its proxy voting activities for the previous financial year providing the details below:

  • The name of the entity and the country in which it is listed
  • The Stock Exchange code of the relevant interests or securities
  • The meeting date and meeting type
  • A brief identification of the matter or matters (proposals) to be voted on at the meeting
  • Whether the matter or matters voted on were proposed by the issuer, its management or another person or company
  • The Management recommendation
  • Whether Ellerston voted, or advised, on the matter or matters
  • How Ellerston voted, or advised, on the matter or matters
  • In the case of a decision to vote against any matter, a record reflecting the reason for that decision

 

 

12.3. 補足情報[任意]


LEA 13. Percentage of voting recommendations reviewed (Not Applicable)


LEA 14. Securities lending programme (Private)


LEA 15. Informing companies of the rationale of abstaining/voting against management

15.1. 報告年度内に関与した議決権行使のうち、貴社、または貴社の代理を務めるサービスプロバイダーが議決権行使に先立って企業に懸念を表明したものの割合を示してください。

15.2. これらの企業に対し、議決権行使に先立って懸念を表明した理由を示してください。

15.3. 補足情報 [任意]

For instance, in one particular instance during the period, we voted against the award of performance rights to the CEO of a particular investee company. Prior to voting we engaged with the Company and communicated that we were not satisfied with various aspects of the KPI's and Remuneration report.


LEA 16. Informing companies of the rationale of abstaining/voting against management

16.1. 貴社または貴社の代理を務めるサービスプロバイダーが、議決権行使を棄権する場合、または経営陣の提案に反対票を投じる場合に、当該企業にその根拠を伝えた議決権の割合を示してください。これは行使可能な全議決権の中で占める割合とします。

16.2. 貴社が議決権行使を棄権する場合、または経営陣の提案に反対票を投じる場合に、企業にその根拠を伝える理由を示してください。

16.3. 貴社が議決権行使を棄権するまたは経営陣の提案に反対票を投じる根拠を伝える場合、この根拠を公表しているか示してください。

16.4. 補足情報[任意]

For the reporting period 2020 our voting decisions will be published publicly on an annual basis in the Ellerston Capital Proxy Voting Report. All voting decisions will be published provided that public disclosure does not compromise an ongoing engagement (e.g. collaborative engagement such as Climate Action 100+ where contributing investors may agree a plan of action which may be compromised by public disclosure).


LEA 17. Percentage of (proxy) votes cast

17.1. 貴社やサービスプロバイダーが(代理)投票の指示を発行するマンデートを有している上場株式について、報告年度中に行った投票の割合を記載してください。

1%単位の投票率

87 %

この投票率の計算基準を明記してください

17.2. 一定の株式保有分について議決権を行使しない理由を説明して下さい:

17.3. 補足情報[任意]


LEA 18. Proportion of ballot items that were for/against/abstentions (Private)


LEA 19. Proportion of ballot items that were for/against/abstentions

19.1. 不首尾に終わった議決権行使後の正式なエスカレーション戦略が貴社にあるか示してください。

19.3. 補足情報 [任意]


LEA 20. Shareholder resolutions (Private)


LEA 21. Examples of (proxy) voting activities (Private)


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