Provide an overview of how you ensure that your agreed-upon voting policy is adhered to, giving details of your approach when exceptions to the policy are made.
Voting at AGMs is done centrally. There is an appointed designated voter, with appropriate KRAs, to vote. voting is checked by the Chairman of the Corporate Governance Unit at SIM. The analyst responsible for researching the company serves as a secondary check. Voting is then checked again against the policy when compiling the quartely reports. Exceptions may be made on leniency basis for a finite period, when company secretaries are informed accordingly. Social and Ethics and Sustainability Committee in Sanlam Limited is informed on an ongoing basis on these reports.