The CEPP votes its proxies in accordance with SHARE's proxy Guidelines. The Guidelines apply to companies in Canada and in other countries. If it is not clear how to apply the Guidelines for a particular vote, SHARE forwards a recommendation to the CEPP Investment Committee. The investment committee makes a decision on how to vote based on what will best serve the long-term interests of Plan participants and their beneficiaries.
CEPP's proxy voting service provider is required to provide quarterly proxy voting reports that include:
- A listing of all votes cast during the quarter, by security, issue and vote, indicating for each vote whether it was cast in accordance with the Guidelines or the instructions of the Investment Committee.
A reconciliation of the securities in respect of which the Service Provider cast a vote during the calendar quarter with a listing, provided by the custodian, of the Fund’s security holdings during the quarter; and
A statement by the Service Provider certifying that all votes cast by the Service Provider on behalf of the Fund comply with the Guidelines or the instructions of the Investment Committee.
CEPP's Investment Committee reviews all reports submitted by the Service Provider and provides to the JBT copies of these reports as part of its regular reporting on proxy voting delegated functions.