Dimensional's Investment Committee has formed an Investment Stewardship Committee composed senior members of the firm. The Committee has the authority to (i) oversee the voting of proxies, (ii) make determinations as to how to instruct the vote on certain specific proxies, (iii) verify the ongoing compliance with the Voting Policies, and (iv) review the Voting Policies from time to time and recommend changes to the Investment Committee.
Dimensional's proxy voting policy provides a framework for analysis and decision making, but does not address all potential issues. In order to be able to address all the relevant facts and circumstances related to a proxy vote, Dimensional may vote differently from our proxy voting policy if, after a review of the matter, Dimensional believes doing so would be in the best interests of our clients. In such circumstance, the analysis will be documented in writing and periodically presented to Dimensional's Investment Stewardship Committee.
Dimensional performs an in-depth and rigorous review of actual votes cast for all voting portfolios monthly to make sure that all eligible ballots have been voted and that votes were cast per Dimensional’s proxy voting policy and guidelines. In addition, twice a month, Dimensional reviews upcoming votes for meetings that are determined to be material in terms of holding amount and subject matter being voted upon and shares these votes with the Investment Committee.