The CEO, CIO, Head of Fund Management and Head of ESG Research are all part of the ACTIAM ESG Committee. Furthermore, an external professor Business Ethics is part of the ACTIAM ESG Committee.
The committee meets at least on a quarterly basis to discuss, approve/reject and monitor ESG policies, cases, developments, KPIs etc. The agenda and suggestions are drafted by the ESG Research department and are challenged by the committee, just as the progress and developments of running engagements. The committee members are closely involved in, for example, the development of new policies. In the last two years, the Committee is also called into action for decision-making several times a year, via Fast Tracks. Such procedures are used, for instance, when new entries into the benchmark are advised by the ESG Team to be excluded, or when relevant incidents occur among investees and the ESG Team advices for urgent action. Furthermore, the Committee came together to discuss the status and progress of several engagements, where the milestones and status of these dialogues were analyzed and challenged.
Within the research process, the ESG team also collaborates with several other departments. This is mainly the portfolio managers, but can also be the treasury desk or risk management. When drafting the cases and coming to an advice, this is first challenged within the ESG team and then brought up for discussion in the meetings.