Robeco aims to achieve maximum transparency in all of our voting activities, both for the companies in which we invest, our clients and beneficiaries, and the general public. Robeco communicates its final voting outcomes in a number of ways:
All of Robeco's voting decisions are publicly disclosed and available on our website. Against and abstain votes are based on our voting policy which can also be found online.
Over the last years, we have also been engaging our voting provider to fact check their voting instructions with the issuing companies.
We also try to inform these companies in a more proactive manner and invite these companies for engagement for further clarification prior to the vote. However, this in depth type of communication is only done for part of our universe. Often such communication leads to a conversation with the company in question, in which we suggest improvements that the company can make in the future. This process is aimed for improvements in these companies. Given the amount of resources needed for such feedback sessions, we focus on the most relevant holdings, instead of having a standardized or automated process. To apply focus, we scope those companies in which we have a significant holding, are already under engagement and in our home market.
For companies under engagement by the Active Ownership Team, companies in which Robeco is a significant shareholder (>1% of issued shares), and all Dutch companies, Robeco will actively engagement with the company following an adverse voting outcome.