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Charter Hall Group

PRI reporting framework 2019

You are in Strategy and Governance » Governance and human resources

Governance and human resources

SG 07. RI roles and responsibilities (Private)


SG 07 CC. Climate-issues roles and responsibilities

07.5 CC. Indicate the roles in the organisation that have oversight, accountability and/or management responsibilities for climate-related issues.

Board members or trustees

Chief Executive Officer (CEO), Chief Investment Officer (CIO), Chief Risk Officer (CRO), Investment Committee

Other Chief-level staff or head of department

Portfolio managers

Investment analysts

Dedicated responsible investment staff

Investor relations

External managers or service providers

Other role, specify (1)

Other description (1)

          Internal and external Facilities Managers
        

Other role, specify (2)

Other description (2)

          WHS Team
        

07.6 CC. For board level roles for which have climate-related issues oversight/accountability or implementation responsibilities, indicate how these responsibilities are executed.

The Charter Hall Board formally delegates certain functions to Board Committees and to Management via formal Board and Committee charters. The Board directly retains responsibility for a range of matters including:

  • overseeing the Group’s strategic direction;
  • monitoring the operational and financial position and performance of the Group;
  • overseeing the Group’s risk management framework;
  • setting the financial and informational reporting requirements from management to the Board;
  • reporting to Securityholders and the ASX;
  • monitoring the effectiveness of and compliance with policies governing the operation of the Group;
  • reviewing and approving the annual operating budgets;
  • determining distribution policy and approving distributions;
  • approving decisions concerning the capital of the Group; and 
  • overseeing and evaluating the performance of the Managing Director and Group CEO and other Senior Executives in the context of the Group’s strategies and objectives.

https://www.charterhall.com.au/About-Us/Corporate-Governance/ and https://www.charterhall.com.au/news/2018/charter-hall-group-annual-report-2018/.

The Charter Hall Board has adopted a Group Sustainability Policy that forms the foundation of our commitment to sustainable business practices. Covering aspects of climate change, environmental management, sustainable design, occupational health and safety, supplier relationships, and community engagement, our Group Sustainability Policy defines our commitment to operating in an ethical manner and outlines the actions we take to deliver on this commitment. Charter Hall’s managed funds adopt and are governed by this Policy and the Shared Value Framework. The Charter Hall Group Sustainability Policy, forms part of a suite of Charter Hall Corporate Governance Policies, which can be found on the Charter Hall website. https://www.charterhall.com.au/About-Us/Corporate-Governance/.

The Charter Hall Board's Audit, Risk and Compliance Committee (ARCC) considers all risks associated with the business.  The ARCC key functions are to oversee and review:

  •  the internal control and accountability systems;
  •  the financial reporting process, including significant accounting issues and judgements;
  • the appointment and performance of the Auditor, including the scope and effectiveness of audits;
  • the internal systems of risk management and control (ensuring that material business risks are identified); and
  • compliance processes to meet legislative and regulatory requirements.

The ARCC also has oversight to sustainability strategy, policies and reports. 

The Charter Hall Board's Remuneration and Human Resources Committee Key functions are to review and make recommendations on:

  • the Group’s Human Resources strategy
  • criteria for reviewing the performance of the Managing Director and Group CEO;
  • remuneration framework and policy for Senior Executives;
  • fixed annual remuneration and incentive outcomes for Senior Executives;
  • incentive plans for all employees;
  • any other remuneration matters that relate to executives; and
  • remuneration policies and fees for NEDs and Committee members.

The Charter Hall Board's Investment Committee (IC) considers matters as referred to it/delegated to it by the Board which may include from time to time the approval of the following:

  • acquisitions and disposals of entities or assets on behalf of the Group in accordance with the relevant delegated authority
  •  investments in funds managed by the CH entity in accordance with the relevant delegated authority; and •
  • disclosure documents for capital raisings by funds managed by the Responsible Entity

 

07.7 CC. For the management-level roles that assess and manage climate-related issues, provide further information on the structure and process involved.

The Charter Hall Board is responsible for approving policy and frameworks and the Executive Leadership Group has responsibility for ensuring we deliver on commitments defined in our Group Sustainability Policy, supported by fund, asset, operations and development teams that embed the sustainability strategy into our day-to-day business.  Each of our managed funds has its own governance structure which determines decision-making with regard to assets within that portfolio. All Charter Hall funds adopt the CHC Group’s Sustainability Policy and Shared Value Framework.

The Charter Hall Executive and the Sector based Senior Management Teams work with the Sustainability Team to develop sector-based Sustainability Strategies which include the assessment and management of climate-related issues and opportunities. These strategic sector-based strategies are integrated into fund strategies and individual building strategic management plans.

Each sector Sustainability Strategy adopt the Charter Hall Group Eco Innovation targets (outlined at https://charterhall.reportonline.com.au/fy18/sustainability-report/eco-innovation/our-commitment.html) and apply these targets where relevant to their portfolio.  Those climate-related targets that management-level-roles have included in their sector based strategies include::

  • Implementing a pathway to an equivalent 2–degree reduction in emissions by FY20 and achieving the equivalent of a 2–degree reduction in emissions by FY25.  All sectors have an aspirational target of Net Zero emissions.
  • investigating renewable energy opportunities and where appropriate installation of renewable energy on new developments by FY20;
  • For the retail portfolio, investigating solar projects across applicable Charter Hall managed shopping centres.
  • Energy improvement targets, utilising NABERs Energy ratings as a measure of improvement
  • Waste reduction targets by FY20 and FY25
  • Undertaking climate change adaptation plans by FY20 and integrating these plans into risk frameworks and operational and capital works programs.

SG 08. RI in performance management, reward and/or personal development

08.1. Indicate if your organisation’s performance management, reward and/or personal development processes have a responsible investment element.

Board members/Board of trustees

08.1b. RI in personal development and/or training plan

08.2. Describe any activities undertaken during the reporting year to develop and maintain Board members’ skills and knowledge in relation to responsible investment.

The Charter Hall Sustainability team provide formal updates, information and Board papers to the Charter Hall Board, the Charter Hall Audit Risk and Compliance Committee and the Charter Hall Listed Boards including Charter Hall Retail REIT and Charter Hall Long WALE REIT on a range of ESG matters.

The Charter Hall Sustainability Team also provide quarterly ESG update reports to the CEO and MD which are included in quarterly CHC Board papers.

 

 

Chief Executive Officer (CEO), Chief Investment Officer (CIO), Chief Operating Officer (COO), Investment Committee

08.1a. RI in objectives, appraisal and/or reward

08.1b. RI in personal development and/or training plan

Other C-level staff or head of department

          CEO of  Sectors 
Fund Managers
        

08.1a. RI in objectives, appraisal and/or reward

08.1b. RI in personal development and/or training plan

Portfolio managers

08.1a. RI in objectives, appraisal and/or reward

08.1b. RI in personal development and/or training plan

Investment analysts

08.1a. RI in objectives, appraisal and/or reward

08.1b. RI in personal development and/or training plan

Dedicated responsible investment staff

08.1a. RI in objectives, appraisal and/or reward

08.1b. RI in personal development and/or training plan

Investor relations

08.1a. RI in objectives, appraisal and/or reward

08.1b. RI in personal development and/or training plan

Other role (1) [from SG 07]

          Development, Technical Services and Operations
        

08.1a. RI in objectives, appraisal and/or reward

08.1b. RI in personal development and/or training plan

Other role (2) [from SG 07]

          Internal and External Facilities Managers
        

08.1a. RI in objectives, appraisal and/or reward

08.1b. RI in personal development and/or training plan

08.3. Provide any additional information on your organisation’s performance management, reward and/or personal development processes in relation to responsible investment.

Charter Hall Group developed sector wide sustainability KPIs in FY18, which identifies best practice Sustainability KPIs that can be adopted across the different job families and responsbilities within the Charter Hall Group.

To prepare our business for the future, with a considered focus on global and local risks, 100% of our people also participated in Risk and Compliance Training. This included training in anti–money laundering, counter terrorism financing, fraud awareness, privacy, social media, integrity and compliance and work health and safety.

Charter Hall host a range of employee activities which engage and educate employees in a range of issues associated with responsible investment including:

  • Tuesday Live breakfasts with speakers discussing renewable energy, climate change, social impacts, wellbeing
  • Lunch and Learn and volunteering activities with organisations such as WWF outlining the impacts of climate change
  • Participation in national and international events such as Earth Hour, World Environment Day, National Recycling Week and Ride/Walk to Work Day and the International Day for Elimination of Violence against Women
  • Sector Based Sustainability Strategy Sessions
  • Sector Based Climate Change Adaptation planning sessions.
  • Fund and Sector sessions on Green Star and GRESB
  • Green Building Council of Australia participation in sustainability strategy sessions
  • OH&S Training for front line managers

The Charter Hall Sustainability team also present at Sector conferences on the Shared Value and Sustainability Framework and case studies of how it is being applied to through that sectors activities.


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