In most cases, ACTIAM votes by proxy and voting are executed by a service provider, based on our own voting policy. On a few strategic occasions, ACTIAM may attend AGMs in person.
We make sure our voting policy is adhered to by conducting an annual voting audit, and by disclosing all votes through a tracker on our website. Also we are increasing our insight, monitoring and pro-active decision-making in our proxy voting activities around our focus themes by working with (external) databases like proxy insight.
To increase the impact of our active ownership activities related to our focus themes of climate, land and water, ACTIAM will link voting choices to engagement activities in two ways. First, ACTIAM has more stringent requirements for companies in sectors considered to be high-impact in terms of our focus themes. Specifically, when it comes to supporting management proposals at general meetings, ACTIAM applies additional sustainability requirements in relation to board structure, elections of directors, remuneration, risk management and corporate restructurings.
Secondly, ACTIAM will periodically evaluate how engagement companies are responding to our engagement efforts and how the companies are progressing on the issues identified during engagement. ACTIAM may withhold support for management resolutions when companies are insufficiently responsive or making progress too slowly.
ACTIAM may also file or co-file shareholder resolutions in instances where companies have proven to be insufficiently responsive to regular shareholder dialogue. In 2018, we co-filed at meetings of 7 companies: Tyson Food, Kraft Heinz, The AES Corporation, Ameren Corporation, Mondelez International, McDonald’s, and ExxonMobil.