Provide an overview of how you ensure your voting policy is adhered to, giving details of your approach when exceptions to the policy are made.
For the executing of its voting rights, MN makes use of the services of Institutional Shareholder Services (ISS). ISS gives a voting advice for each voting item that is placed on an agenda of a general meeting on the basis of the customized voting policy. Issues where our policy guidelines mention a case-by-case approach are implemented in our custom policy in line with the ISS recommendations. Note that MN can choose not to follow this voting advice and is able to vote differently. In cooperation with Eumedion, MN attends and votes at several general meetings per year. In all other cases votes are submitted electronically and on the website of MN and the client’s website there is a reporting tool on all the votes that have been submitted by MN. Every year we take a sample test to assess if casted votes comply with our custom policy.
All of MN's clients have adopted a custom voting policy which deviates from the standard ISS-policy. MN is the initiator for this policy but policy is undersigned by our clients. ISS also votes automatically, except in the case of companies with whom we have an engagement program, or when an agenda contains specific items that we would like to review on beforehand. We review the recommendations and vote on a regular basis.