Provide an overview of how you ensure your voting policy is adhered to, giving details of your approach when exceptions to the policy are made.
All voting instructions are made by email (the team is CC on all voting emails). Confirmation of the vote cast is emailed back to the team prior to the closing date, this enables the team to ensure voting has occurred as they intended. A Voting Register for each client is maintained and a report detailing all activity is provided to all mandated clients quarterly.
Ensuring the team is CC in on all instruction and confirmation emails provides oversight and ensures the Kinetic Policy is adhered to.