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UBS Asset Management

PRI reporting framework 2018

Export Public Responses

You are in Direct - Listed Equity Active Ownership » (Proxy) voting and shareholder resolutions » Process


LEA 16. Typical approach to (proxy) voting decisions

16.1. Indicate how you typically make your (proxy) voting decisions.


Based on

16.2. Provide an overview of how you ensure your voting policy is adhered to, giving details of your approach when exceptions to the policy are made (if applicable).

Our voting process is managed by our specialist Stewardship team, who work closely with our portfolio managers and analysts in our various locations to determine how to vote based upon UBS voting policy.

The Stewardship team:

- Reviews all shareholder meetings and ensures that our voting instructions are lodged in accordance with UBS voting policy.

- Takes necessary steps to determine that we have received ballots for all accounts over which we have voting authority and where we intend to vote;

- Instructs relevant parties to recall, if possible and practical, securities that are currently on loan so that they may be voted on controversial proxy matters;

- Identifies potential conflicts and votes such proxies in accordance with our Conflict of Interest process;

- Votes in accordance with a client direction where applicable;

- Conducts periodic due diligence on our proxy voting system provider.


UBS Asset Management has further established a Global Corporate Governance Committee:

- To review and oversee the implementation of the Global Corporate Governance Principles and applicable voting policies;

- To provide a forum for discussing significant ESG issues between regions.

16.3. Additional information.[Optional]

We retain the services of a specialist voting provider to obtain information regarding shareholder meetings held by our investee companies. However we do not adopt the policy voting recommendations of a 3rd party.

LEA 17. Percentage of voting recommendations reviewed (Not Applicable)

LEA 18. Confirmation of votes (Private)

LEA 19. Securities lending programme (Private)

LEA 20. Informing companies of the rationale of abstaining/voting against management

New selection options have been added to this indicator. Please review your prefilled responses carefully.

20.1. Indicate whether you or the service providers acting on your behalf raise any concerns with companies ahead of voting

20.2. Indicate whether you and/or the service provider(s) acting on your behalf, communicate the rationale to companies, when , you abstain or vote against management recommendations.

20.3. Additional information. [Optional]