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APG Asset Management

PRI reporting framework 2018

Basic information [OO 01 - 09] Asset class implementation gateway indicators [OO 10 - 12] Peering questions [OO LE 01 - INF 03]

Strategy and Governance

Investment policy [SG 01 - 04] Objectives and strategies [SG 05 - 06] Governance and human resources [SG 07 - 08] Promoting responsible investment [SG 09 - 11] Outsourcing to fiduciary managers and investment consultants [SG 12] ESG issues in asset allocation [SG 13 - 15] Asset class implementation not reported in other modules [SG 16 - 17] Innovation [SG 18] Communication [SG 19]

Indirect – Manager Selection, Appointment and Monitoring

Listed Equity and Fixed Income Strategies [SAM 01] Selection [SAM 02 - 03] Appointment [SAM 04] Monitoring [SAM 05 - 07] Outputs and outcomes [SAM 08 - 09]

Direct - Listed Equity Incorporation

ESG incorporation in actively managed listed equities [LEI 01 - 10] Implementation processes [LEI 01 - 10] (A) Implementation: Screening [LEI 04 - 06] (C) Implementation: Integration of ESG issues [LEI 08 - 10] ESG incorporation in passively managed listed equities [LEI 11] Outputs and outcomes [LEI 12 - 14]

Direct - Listed Equity Active Ownership

Engagement [LEA 01 - 14] Overview [LEA 01 - 02] Process [LEA 03 - 10] Process for engagements run internally [LEA 03 - 04] Process for engagements conducted via collaborations [LEA 05 - 06] General processes for all three groups of engagers [LEA 09 - 10] Outputs and outcomes [LEA 11 - 14] (Proxy) voting and shareholder resolutions [LEA 15 - 24] Overview [LEA 15] Process [LEA 16 - 20] Outputs and outcomes [LEA 21 - 24]

Direct - Fixed Income

ESG incorporation in actively managed fixed income [FI 01 - 13] Implementation processes [FI 01 - 03] (A) Implementation: Screening [FI 04 - 07] (B) Implementation: Thematic [FI 08 - 10] (C) Implementation: Integration [FI 11 - 13] Fixed income - Engagement [FI 15 - 17] Outputs and outcomes [FI 18 - 19]

Direct - Property

Overview [PR 01] Fundraising of property funds [PR 02 - 03] Pre-investment (selection) [PR 04 - 06] Post-investment (monitoring and active ownership) [PR 08 - 14] Overview [PR 08] Property monitoring and management [PR 09 - 10] Property developments and major renovations [PR 11] Occupier engagement [PR 12 - 13] Community engagement [PR 14] Outputs and outcomes [PR 15 - 16]

Direct - Infrastructure

Overview [INF 01 - 02] Fundraising of infrastructure funds [INF 03 - 04] Pre-investment (selection) [INF 05 - 09] Selection, appointment and monitoring of third-party operators [INF 10] Post-investment (monitoring and active ownership) [INF 11 - 16] Overview [INF 11] Infrastructure monitoring and operations [INF 12 - 14] Infrastructure maintenance [INF 15] Stakeholder engagement [INF 16] Outputs and outcomes [INF 17 - 18] Communication [INF 19]

Indirect - Inclusive Finance

Context [IFI 01] Selection [IFI 02] Contractual agreements and mandate design [IFI 03] Investment manager monitoring and reporting [IFI 04 - 05] Disclosure [IFI 06 - 07]

Assurance

Assurance [CM1 01.1 - 01.7]

Export Public Responses

You are in Direct - Property » Selection, appointment and monitoring third-party property managers

Selection, appointment and monitoring third-party property managers

PR 07. ESG issues in selection, appointment and monitoring of third-party property managers

New selection options have been added to this indicator. Please review your prefilled responses carefully.

07.1. Indicate if your organisation includes ESG issues in your selection, appointment and/or monitoring of third-party property managers.

Yes

07.2. Indicate how your organisation includes ESG issues in your selection, appointment and/or monitoring of third party property managers.

Selection process of property managers incorporated ESG issues

Types of actions

Request explanation of how ESG is effectively integrated, including inquiries about governance and processes

Request track records and examples of how the manager implements ESG in their asset and property management

Discuss property level out-performance opportunities through greater integration of ESG criteria

Request explanation of engaging stakeholders on ESG issues

Other, explain

Coverage

>75% to 100%

>50% to 75%

>25% to 50%

>0% to 25%

Contractual requirements when appointing property managers includes ESG issues

Types of actions

Include clear and detailed expectations for incorporating ESG

Require dedicated ESG procedures in all relevant asset and property management phases

Clear ESG reporting requirements

Clear ESG performance targets

Other, explain

Coverage

>75% to 100%

>50% to 75%

>25% to 50%

>0% to 25%

Monitoring of property managers covers ESG responsibilities and implementation

Types of actions

Performance against quantitative and material environmental / resource targets over specified timeframe.

Performance against quantitative and material environmental / resource targets against relevant benchmarks

Performance against quantitative and qualitative targets to address social impacts of the portfolio/investment,

Other, explain

Coverage

>75% to 100%

>50% to 75%

>25% to 50%

>0% to 25%

07.3. Provide a brief description of your organisations selection, appointment and monitoring of third party property managers and how they contribute to the management of ESG issues for your property investments.

Third-party property managers are selected, appointed and monitored using the following tools:

Mandatory Due Diligence Questionnaire ('DDQ') including ESG questions
ESG Consultation: Internal meeting with PM to discuss any potential issues arising out of DDQ and how to resolve these
ESG Implementation: External meeting with manager to explain the issues and propose solutions and potential implementation of ESG conditions in contracts (for example: GRESB participation is mandatory and we expect new investments to become a GRESB 4 or 5 star within 3 year).
Formal Assessment: GRIG Specialist provides written opinion for review by Investment Committee (chaired by CIO)
Annual (Manager) Review: review if conditions were met
Ongoing Engagement (mainly based on GRESB results)

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