We have a database that has been in place since 2009 in which we track our engagement with companies as well as other relevant information. We also screen portfolios with respect to the UN Global Compact.
For each engagement we document the company's name, the engagement issues, our objectives, and whether they have been met or if progress has been made. We also document the engagement intensity-level, whether we are working collaboratively with other investors, the steps taken in terms of dialogues, meetings and written exchanges, and the steps to be taken in future. The internal database has been a very successful engagement monitoring tool that is used on a daily basis. The database is also accessible to and widely used by portfolio managers.
Engagements with companies on the basis of UN Global Compact violations require sign-off from the board-level Responsible Investment Committee. Progress of these engagement trajectories is evaluated regularly by this committee.