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APG Asset Management

PRI reporting framework 2017

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Process for engagements conducted via collaborations

LEA 05. Process for identifying and prioritising collaborative engagement

New selection options have been added to this indicator. Please review your prefilled responses carefully.

05.1. Indicate whether your organisation has a formal process for identifying and prioritising collaborative engagements

05.2. Describe the criteria used to identify and prioritise collaborative engagements

05.3. Additional information [Optional]

The assessment of whether or not to start or join a collaborative engagement is mostly defined on the basis of:

  • whether there are like-minded investors with whom we can collaborate,
  • whether the engagement is in line with our priorities,
  • whether the engagement targets form part of our portfolios, and
  • whether we perceive a group engagement to be the most effective approach in a given situation.

LEA 06. Objectives for engagement activities

New selection options have been added to this indicator. Please review your prefilled responses carefully.

06.1. Indicate if you define specific objectives for your engagement activities carried out collaboratively.

06.2. Indicate if you monitor the actions companies take following your collaborative engagements.

06.3. Indicate whether your organisation defines milestones and goals related to engagement activities carried out via collaborations.

06.4. Indicate if you do any of the following to monitor and evaluate the progress of your collaborative engagement activities.

06.5. Additional information. [Optional]

We have a database that has been in place since 2009 in which we track our engagement with companies as well as other relevant information. We also screen portfolios with respect to the UN Global Compact.

For each engagement we document the company's name, the engagement issues, our objectives, and whether they have been met or if progress has been made. We also document the engagement intensity-level, whether we are working collaboratively with other investors, the steps taken in terms of dialogues, meetings and written exchanges, and the steps to be taken in future. We monitor progress against engagement objectives. The internal database has been a very successful engagement monitoring tool that is used on a daily basis. The database is also accessible to and widely used by portfolio managers.

Engagements with companies on the basis of UN Global Compact violations require sign-off from the board-level Responsible Investment Committee. Progress of these engagement trajectories is evaluated regularly by this committee.