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PRI reporting framework 2017

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Process for engagements conducted via collaborations

LEA 05. Process for identifying and prioritising collaborative engagement

New selection options have been added to this indicator. Please review your prefilled responses carefully.

05.1. Indicate whether your organisation has a formal process for identifying and prioritising collaborative engagements

05.2. Describe the criteria used to identify and prioritise collaborative engagements

other description

          Engagement with leading companies in order to apply that knowledge to engagement with laggards.

05.3. Additional information [Optional]

Depending on the factors described in LEA 05.2, ACTIAM decides whether it will partake actively or passively. Active collaborative engagements can entail both a lead investor role or a supporting investor role with an active contribution, such as the drafting of documents, planning, organisational contributions, etc.

Please also see response under LEA 03.

LEA 06. Objectives for engagement activities

New selection options have been added to this indicator. Please review your prefilled responses carefully.

06.1. Indicate if you define specific objectives for your engagement activities carried out collaboratively.

06.2. Indicate if you monitor the actions companies take following your collaborative engagements.

06.3. Indicate whether your organisation defines milestones and goals related to engagement activities carried out via collaborations.

06.4. Indicate if you do any of the following to monitor and evaluate the progress of your collaborative engagement activities.

06.5. Additional information. [Optional]

ACTIAM formalised 5 milestones that an engaged entity can achieve:

0. Engagement not yet commenced.

1. First correspondence sent and acknowledgement of receipt given by entity.

2. Objectives of engagement discussed in more detail with the entity.

3. Entity responds with relevant information and / or commits to raising the issue internally.

4. Entity develops and publishes (externally or to ACTIAM) a credible strategy and / or formulates clear targets to address the issues.

5. Entity demonstrates that the strategy is being implemented and / or that the targets are achieved.

Progress of engagements is monitored according to this set of milestones and updated on a quarterly basis. This information is brought into the quarterly meeting of the ACTIAM Selection Committee and reported to clients as well as externally on ACTIAM's website (aggregated in case of the latter). If circumstances require so, objectives can be revised, however a company not willing to achieve the objectives is not a valid reason for revision. In such cases, in combination with the entity continuing to violate the Fundamental Investment Principles, ACTIAM can consider exclusion of the entity.

We monitor the actions of all companies addressed by a collaborative engagement if we have an active role at the company's engagement. Normally, within a collaborative engagement, other companies are addressed as well, where we are a passive supporter. In case of passive collaborative engagement, we (collaboratively) set objectives for the company, and we do monitor the actions companies take, however not through the abovementioned milestone system, as we cannot allocate the changes to our own active participation.