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Elo Mutual Pension Insurance Company

PRI reporting framework 2017

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You are in Direct - Listed Equity Active Ownership » (Proxy) voting and shareholder resolutions

(Proxy) voting and shareholder resolutions

Overview

LEA 17. Voting policy & approach

New selection options have been added to this indicator. Please review your prefilled responses carefully.

17.1. Indicate whether your organisation has a formal voting policy.

17.2. Indicate what your voting policy covers:

17.3. Attach or provide a URL to your voting policy. [Optional]

17.4. Provide a brief overview of your organization’s approach to (proxy) voting.

Elo primarily exercises its ownership policy in tree ways: by participating in the general meetings of the companies in which it holds an interest, engaging in dialogue with company management and participating companies' nomination committees. Elo attends the general meetings of companies listed in Finland in person and by proxy outside of Finland through a partner that is provided with clear instructions regarding Elo’s objectives before the meeting.

17.5. Provide an overview of how you ensure your voting policy is adhered to, giving details of your approach when exceptions to the policy are made (if applicable).

We always do the voting decisions by our selves and thus we make sure that our voting policy is applied. Elo's ownership policy steering group provides guidance on AGM practices.


Process

LEA 18. Typical approach to (proxy) voting decisions

18.1. Indicate how you typically make your (proxy) voting decisions.

Approach

Based on

18.2. Additional information.[Optional]

In Finland we use our own research and make voting decisions without the use of service providers. Outside of Finland we use our service provider to provide us broadly information about the company history of each ballot item and information regarding e.g. specific sector or country. We use this information combined with our own experience and knowledge to form our decision for voting activity which complies with our voting policy.


LEA 19. Percentage of voting recommendations reviewed (Not Applicable)


LEA 20. Confirmation of votes (Not Completed)


LEA 21. Securities lending programme (Private)


LEA 22. Informing companies of the rationale of abstaining/voting against management

New selection options have been added to this indicator. Please review your prefilled responses carefully.

22.1. Indicate whether you or the service providers acting on your behalf raise any concerns with companies ahead of voting

22.2. Indicate whether you and/or the service provider(s) acting on your behalf, communicate the rationale to companies, when , you abstain or vote against management recommendations.

22.3. Additional information. [Optional]

In such a case we usually pursue to interact with the company before the AGM regarding our ownership policy. With this practice we aim to change the proposal to be in line with our policy. We have published our ownership policy on our website and it is available easily also to company management and board members.

 


Outputs and outcomes

LEA 23. Percentage of (proxy) votes cast

23.1. For listed equities where you and/or your service provider have the mandate to issue (proxy) voting instructions, indicate the percentage of votes cast during the reporting year.

Votes cast (to the nearest 1%)

98 %

Specify the basis on which this percentage is calculated

23.2. Explain your reason(s) for not voting certain holdings

23.3. Additional information. [Optional]

In Finland we attended almost 100% in AGM's. We vote in actively managed equities.

 


LEA 24. Proportion of ballot items that were for/against/abstentions

24.1. Indicate if you track the voting instructions that you and/or your service provider on your behalf have issued.

24.2. Of the voting instructions that you and/or third parties on your behalf issued, indicate the proportion of ballot items that were:

Voting instructions
Breakdown as percentage of votes cast
For (supporting) management recommendations
99 %
Against (opposing) management recommendations
1 %
Abstentions
0 %
100%

24.3. Describe the actions you take after voting against management recommendations.

          We monitor the outcomes afterwards whether the resolution is passed or not.
        

24.4. Additional information. [Optional]


LEA 25. Shareholder resolutions (Private)


LEA 26. Examples of (proxy) voting activities (Not Completed)


Communication

LEA 27. Disclosing voting activities

27.1. Indicate if your organisation proactively discloses information on your voting activities.

27.8. Additional information. [Optional]

We will disclose our voting activities to the public from 2017 onwards.


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