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Harvard University Endowment

PRI reporting framework 2016

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(Proxy) voting and shareholder resolutions

Overview

LEA 17. Voting policy & approach

17.1. 組織に正式な議決権行使ポリシーがあるかどうか示してください。

17.2. 議決権行使ポリシーの対象範囲を記載してください。

17.3. 議決権行使ポリシーのURLを記載してください。[任意]

URL

Attach document


17.4. (委任状による)議決権行使に対する組織のアプローチの概要を説明してください(該当する場合は株主決議の提案および/または共同提案を含む)。[任意]

The CCSR determines how HMC will cast its proxy votes related to environmental and social proxy proposals. The Advisory Committee on Shareholder Responsibility (“ACSR”) submits recommendations to the CCSR regarding how HMC should vote, relying on a rich set of precedent to help inform those recommendations. The ACSR has developed Proxy Voting Guidelines which also help to inform its recommendations with regard to voting on select environmental and social issues for which the committees’ body of precedent provides a clear indication of a voting preference.

HMC determines how to cast votes related to governance. In 2015, HMC conducted a formal review of its approach to proxy voting on governance. As a result of this review, HMC developed a Proxy Voting Policy for governance-related proposals.  The policy is being integrated into HMC's new automated research and proxy voting system, and will help HMC more consistently vote in a manner that supports its governance objectives.

17.5. 補足情報 [任意]


Process

LEA 18. Typical approach to (proxy) voting decisions

18.1. (委任状による)議決権行使を通常どのように決定し、このアプローチは何に基づいて行われるかを記載してください。

アプローチ

主に基づくもの

18.2. 補足情報。[任意]


LEA 19. Percentage of voting recommendations reviewed (Not Applicable)


LEA 20. Confirmation of votes (Private)


LEA 21. Securities lending programme (Private)


LEA 22. Informing companies of the rationale of abstaining/voting against management

22.1. 組織や組織のために行動するサービスプロバイダーが議決を棄権したり、経営陣の提案に反対を投票する時、企業にその理由を知らせていることを確認しているかどうかを記載してください。

22.2. 補足情報。[任意]

The CCSR, which determines how HMC votes on social and environmental proposals, publishes an annual report that is public and explains the rationale for the votes. On occassion, the CCSR may write directly to a company to convey further information about its views on a particular issue.


Outputs and outcomes

LEA 23. Percentage of (proxy) votes cast

23.1. 上場株式については、組織またはサービスプロバイダーが(代理)投票の指示を発行するマンデートを保有している場合、報告年度における投票率を記載してください。

1%単位の投票率

14 %

この投票率の計算基準を明記してください

23.2. 特定の保有株式について議決権を行使しなかった具体的な理由がある場合、可能な場合は、これらの要因に影響された保有株式の割合を記載してください。[任意]

23.3. 補足情報。[任意]

HMC votes all of its U.S. shares. Historically, it has not voted on ballots related to its foreign shares. As a result of its review of its approach to proxy voting, and as part of its new strategy for voting proxies, HMC has cast all of its votes since September 2015.


LEA 24. Proportion of ballot items that were for/against/abstentions (Private)


LEA 25. Shareholder resolutions (Private)


LEA 26. Examples of (proxy) voting activities

26.1. 報告年度に組織またはサービスプロバイダーが実行した(委任状による)議決権行使の例を提供してください。

トピックまたはESG問題
          Reporting on how company monitors herbicide usage with seed products.
        
意思決定者
目的

The shareholders requested “a comprehensive report by a committee of independent directors of the Board on how [the company] is monitoring herbicide utilization and grower compliance with best practices and adherence to ‘technology use agreements’ (TUAs) with its seed products.”

対象範囲およびプロセス

The ACSR and CCSR took note of the concern that the company’s current level of disclosure regarding weed management systems combining herbicides and genetically engineered crops is inadequate, and of the effect a similar proposal at another company had in encouraging that company to publicly disclose more regarding grower compliance. The committee also did not see the proposal as posing an undue burden to the company, as it already collects this information.

結果

The CCSR voted in favor of the proposal, following the ACSR's recommendation.

トピックまたはESG問題
          Reporting on practices to minimize the impacts of hydraulic fracturing on water resources and communities.
        
意思決定者
目的

The proposal asked a company to: “report to shareholders via quantitative indicators on all shale plays where it is operating, by September 30, 2015, and annually thereafter, the results of company policies and practices, above and beyond regulatory requirements, to minimize the adverse water resource and community impacts from the company's hydraulic fracturing operations associated with shale formations...report annually to shareholders, using quantitative indicators."

対象範囲およびプロセス

In considering these proposals, the ACSR and CCSR considered factors such as company lobbying activity against disclosure about fracking, current company disclosure on its fracking operations, the lack of company information about chemical additives used in the injection process, health and regulatory scrutiny of those additives, and the possibility of long-term regulatory and litigation risks. The committees also noted the company’s current disclosure practices, and voiced support for encouraging the company to approach fracking with a strong emphasis on promoting safety and avoiding reputational risk.

結果

The CCSR voted for the proposal, in keeping with the ACSR's recommendation.

トピックまたはESG問題
          Reporting on environmental and social risks related to the palm oil supply chain.
        
意思決定者
目的

The proposal called for the company's Board of Directors to issue an annual public report regarding the company's efforts to limit the impact of its palm oil supply chain on deforestation and human rights.

対象範囲およびプロセス

The ACSR and CCSR noted that the company has made commitments to deforestation and good labor practices with regard to palm oil, but has nevertheless faced criticism.  The CCSR determined that the proposal would prompt the company to continue mitigating the impacts of its palm oil supply chain, and might help protect its reputation.

結果

The CCSR voted in favor of the proposal, following the ACSR's recommendation.

トピックまたはESG問題
          Disclosure of political contributions.
        
意思決定者
目的

The committees considered 19 proposals calling on companies to authorize the preparation of a report, updated annually, disclosing: "(1) Company policy and procedures governing lobbying, both direct and indirect, and grassroots lobbying communications; (2) Payments by [Company] used for (a) direct or indirect lobbying or (b) grassroots lobbying communications, in each case including the amount of the payment and the recipient; (3) [Company]’s membership in and payments to any tax-exempt organization that writes and endorses model legislation; (4) Description of management’s and the Board’s decision-making process and oversight for making payments described in sections 2 and 3 above." 

対象範囲およびプロセス

The ACSR and CCSR considered this resolution in regard to 19 companies, noting their strong past precedent of support in recent years for identical and very similar proposals and the emerging view that such disclosure is increasingly considered a best practice. The committees also cited concerns about campaign financing raised by the Supreme Court’s 2010 decision in Citizens United v. Federal Election Commission, in which the Court declared unconstitutional certain limitations on the funding by corporations and unions of political advertisements and other forms of political lobbying. The committees also remarked upon the value of disclosure to help shareholders determine whether a corporation’s use of assets on political contributions is in shareholders’ best interests, and the support by some companies of trade organizations whose public positions on issues are at odds with publicly stated company positions on the same issues.  

結果

The CCSR voted in favor of the proposals, following the ACSR's recommendations.

トピックまたはESG問題
          Adoption of goals to cut greenhouse gas emissions.
        
意思決定者
目的

The proposal requested that a company adopt absolute, quantitative, and time-bound goals for reducing greenhouse gas emissions and report to shareholders regarding the same.

対象範囲およびプロセス

The CCSR noted that the company seemed to be lagging behind its peers regarding setting greenhouse gas reduction goals, according to an assessment by Ceres, a well-known non-profit that advocates for sustainability leadership.  The CCSR also looked at its precedent, in which it considered whether the companies had been forthcoming regarding greenhouse gas emissions reduction goals.

結果

The CCSR voted in favor of the proposal, following the ACSR's recommendation.

26.2. 補足情報。


Communication

LEA 27. Disclosing voting activities

27.1. 組織が議決権行使活動に関する情報を積極的に開示しているかどうかを記載してください。

URL

27.2. 一般に開示されている情報が、顧客や受益者に開示されている情報と同じであるかどうかを記載してください。

27.3. 組織が一般および/または顧客や受益者に積極的に開示している議決権に関する情報を記載してください。

どのくらいの議決記録を開示しているかを記載してください

どの程度の説明をしているかを記載してください

27.4. 議決情報を通常報告する頻度について記載してください。

27.8. 補足情報。[任意]

The CCSR's public annual report discloses all decisions made regarding social and environmental votes during the regular proxy season and explains the rationale.  HMC’s decisions regarding governance votes are not public, although they are communicated to the CCSR.


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